TITLE: Accounting Clerk
DEPARTMENT: Accounting
DATE: 8/15/2023
DATE REVISED: August 2023
CLASSIFICATION: Non-Exempt
REPORTS TO: Accounting Manager
SALARY RANGE: $17.00 - $24.00
JOB FUNCTION:
The position is responsible for following detailed procedures in performing routine accounting clerical operations. This will include performing the tasks necessary to balance and update general ledger and subsidiary accounts, maintaining and reconciling daily cash accounts, and other accounting-related duties under the supervision of the Accounting Manager. Ensure that reports, accounts, systems, policies, and practices adhere to generally accepted accounting principles (GAAP). Familiar with a variety of banking concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish set credit union goals. Performs a variety of tasks. Work within a business plan, balancing business development, profitability, and member service.
GENERAL RESPONSIBILITIES:
- Ensures confidentiality of member transactions.
- Maintains knowledge of available member products and services.
- Maintains professional, well-developed interpersonal skills essential for member interactions and projecting a positive image as a representative of the Credit Union.
- Maintains the required level of quality and quantity of work.
- Assists members with general credit union information and services.
- Works within procedural limits of position.
- Understanding and accepting of constructive criticism
PRINCIPAL RESPONSIBILITIES:
1. Perform a variety of activities to assist the manager in maintaining financial, statistical, and accounting records of the credit union.
2. Prepare and enter daily and monthly general ledger transactions into accounting systems, including but not limited to, investment activity and schedules, employee payroll, 401(k) entries, etc.
3. Analyze and reconcile general ledgers for various accounts as assigned.
4. Review daily cash balances. Post investment interest checks. Research and adjust all open items, cash imbalances, and variances.
5. Prepare, pay, and file all accounts payable checks after receiving proper authorization. Research and resolve any billing discrepancies.
6. Set up and run all prepaid and fixed asset items in the depreciation program.
7. When necessary, assist member service department in resolving discrepancies in daily ACH and share draft processing/rejections/returns.
8. Review and examine financial data. Prepare various financial, regulatory, and special reports on a daily, weekly, monthly, and quarterly basis as requested by management.
9. Assists in the preparation of monthly BOD packages.
10. Assists in the completion of quarterly NCUA call reports.
11. Maintain working knowledge of various account software programs.
OTHER RESPONSIBILITIES:
Performs other duties as required or assigned by management.
MINIMUM POSITION REQUIREMENTS:
- Education: Associate’s degree in Accounting or related field preferred and/or related combination of education and experience within field.
- Knowledge: Must be familiar with a wide range of credit union products and offerings.
- Experience: Must possess 1+ years of accounting experience, preferably within a credit union.
- Physical: Work is primarily sedentary, requiring only minimum physical demands. Ability to operate office equipment including computers is required.
- Work Conditions: Work is normally performed in an office environment. Outside travel may be required to perform some of the business development and community outreach activities.
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